Alberto Molina, My Luu, Jenny Chavira, Rosa Balestrino, Aaron Shipp, Mike Jacobs

Absent: Ceu Martinez, Amanda Taffy, Tracey Ober, Marissa Ain, Doreen Oliver

Agenda:

a. Outreach wrap-up (see below)

b. Preliminary strategic plan outline

c. Scheduling next conference call and rough objectives for call

Minutes:

(1) Outreach Survey: (Jenny Chavira and Aaron Shipp)

Suggestions by other Board of Director members to the Outreach Survey have been incorporated in the Outreach Survey.  Aaron Shipp is creating a cover email for distribution of the survey to YAAMNY listserv members.  Objective: to distribute the survey via email on a Wednesday; tbd: Sept. 24 or Oct. 1, 2008

A three (3) week timeframe is proposed for gathering responses to the Outreach Survey.  Alberto Molina and Aaron Shipp are to discuss separately the technical aspects of generating the email distribution list, sources of email addresses etc.

(2) Personal one-on-one Interviews:  the Board generally discussed the purpose of such interviews and the timeframe for conducting them.

The following purposes for such interviews were proposed by Board members:

• tap individuals with leadership ability or others as prospective volunteers of YAAMNY (J. Chavira)
• gather initial information which could be used to modify the interview questions and/or confirm or modify the draft Strategic Plan (drafting details to be discussed by the Board) (J. Chavira)
• tool for advertising and marketing YAAMNY to Yale alumni in the metropolitan area

(3) Strategic Plan

The Board discussed the drivers for the drafting of the Strategic Plan being:

• Board of Directors drafts Strategic Plan and uses information from interviews (on-line version and one-on-one) to ...

Greetings,

Before you take off for the long weekend, we wanted to make sure you heard about the very cool end-of-summer rooftop party with UPenn, Northwestern and Notre Dame at the swanky Maritime Hotel on Sept. 2. PLUS on Sept. 9, there's a special Young Alumni Welcome to NYC reception at the Yale Club. See below for more details! Have a great Labor Day!

It's Hot, Hot, Hot, and Yale's got new Colleges news, sports news and golf outings, and the Internet has political news, market news and even iPhone news.  There are not 100, but 1,000 new things for you to know RIGHT NOW. 

But all we're going to tell you in this YAAMNY newsletter is the 15 things your friends are doing in Arts and Entertainment (plus one picnic).

YAAMNY has recently hosted some terrific social events, and this month we have truly extraordinary Arts and Entertainment events brought to you by our incredibly talented, energetic and generous fellow alums.

I've always felt that the arts were one of the most special parts of the Yale experience that tended to get under supported in the alumni community.  I hope this month marks a milestone in YAAMNY's small part to make that less so.

As always, the quality and breadth of the activities here depend on and are created thanks to ...]]> Alberto Molina YaleNet Sun, 08 Jun 2008 18:34:45 -0400 http://yalenet.org/7176/Editor_s_Note_June_2008 http://yalenet.org/7034/YAAMNY_Communications_Working_Group YAAMNY Communications Working Group

Preliminary Outline

1. Balance of all-alumni broadcasts and topical opt-in newsletters (A&E, service, classifieds, etc.)

   1. Monthly all-alumni newsletter?

   2. Promoting individual YAAMNY branded events?

   3. How often for other opt-in newsletters?

2. Best practices need volunteers to work on guidelines for YAAMNY communications for consistency & effectiveness

   1. What info in subject line

   2. Use YAAMNY or something more general

   3. Formatting and layout of the newsletter

   4. Where to send replies

   5. Etc.

3. Technical notes

   1. Better publicize subscriptions page on website to increase individual awareness of YAAMNY offerings

   2. Group managers can edit/send group newsletters; only site editors can send to all alumni

   3. Support / backup options for Alberto as site editor?

I spent this morning working with Jenny on formulating the goal and deliverables for the weekend.  It's incredibly interesting to work on figuring out how to adapt our currently completely virtual organization at yaamny.net into a sustainable volunteer organization that is capable of its own programs.

Here's the agenda we're working on.

Module 3: Good to Great and Metrics for Success

What is your hedgehog? How do we measure success in Yale Clubs?

• Alumni in the region
• Students oCommunity members
• $ raised
• ASC-related outreach
• how many schools
• New programs (# and type)
• Sustainable success of programs and retention of new participants (do they keep coming back?)
• # of volunteers (active & effective) Yale Clubs place in the community is it seen as a resource Active partnerships with other alumni or community groups Clear expectations for board members & volunteers Effect on community

Module 3: Volunteer Motivation and Management

Why do people volunteer?

AYA LEADERSHIP FORUM

January 24 26, 2008

Session Notes

 Module 3: Volunteer Motivation and Management

Why do people volunteer?