Dear Dwight Hall cabinet members and group treasurers: 

I am pleased to introduce myself as your new Financial Coordinator on the Dwight Hall Executive Committee (ExComm). Part of my responsibility is administering the Campus and Community Fund. Through this fund, each semester Dwight Hall distributes up to a total of $12,000 to support members groups work on campus, in the community, and beyond. Enclosed please find the spring 2011 funding application. This letter will explain the process. 

We have tried to make this process easy and painless for groups. Please get in touch if you have any suggestions, questions, or would like adviceIm here to help. Looking forward to seeing what you all are working on! 

Contact and office hours 

Feel free to contact me at This email address is hidden from email harvesters via JavaScript (preferred) or 310.916.8282. 

I will be holding drop-in office hours to answer questions, offer advice, or help in any other way I can: 

 3:30-5:00 pm; Monday, January 17 (MLK Day); in the Dwight Hall EdNet room 

I am also happy to help you solicit product and cash donations from companies. 

 

Overview 

The application process is generally the same as it was for fall 2010 (but different from previous years). Each group may submit one application for general expenses. In addition (or instead), if groups have special projects or events that require and justify more funding, they may submit a funding application for each of those projects or events. Please bear in mind that we need to spread funding fairly across groups, so submitting many project or event applications will not always lead to more total funding. 

Money is distributed through a reimbursement system. That means that your group will not automatically receive a check once your application is approved. Rather, selected groups will need to submit receipts for their purchases. Then, groups will receive checks for the amount spent, up to the approved sum. If this arrangement will be difficult for your group, please contact me and we can work something out. 

As you write your application and explain why your requested expenses are important, please bear in mind the Dwight Hall mission statement: To foster civic-minded student leaders and to promote service and activism in New Haven and around the world. 

Application and allocation process 

Submit this application to This email address is hidden from email harvesters via JavaScript with a file name and subject line of DH Funding Application - [Group Name]. 

Application deadline: Monday, January 31, 2011. 

Groups notified by: Tuesday, February 8, 2011. 

Submit receipts to the Financial Coordinators mailbox in the Dwight Hall office by: Monday, April 4, 2011. 

Checks are distributed twice a month. Group treasurer/applicant will receive an email from Maury Kelly once the check is ready to be picked up at the Dwight Hall main office. 

 

Selection 

Your application will reviewed by the Financial Coordinator, your Network Liaison (if applicable) or the Membership Coordinator, and one of the Dwight Hall Co-Coordinators.

In determining funding amounts, the selection committee considers questions such as: 

o What is the groups impact on campus, in the community, and beyond, considering the size of the group and funding it receives? 

o How important are the expenditures to the groups mission and impact? 

o How reasonable are the requested expenses? 

o Where applicable, how well is the group collaborating with other groups to reduce expenses? 

In some cases, the selection committee may approve an application but reject specific purchases or award a smaller amount than requested. 

Groups may respectfully appeal funding decisions to the Dwight Hall ExComm. 

 

Eligibility 

Funding is available for full and provisional Dwight Hall member groups. 

Groups must be in good standing, i.e. they have must have (a) submitted their inventory, (b) signed up for the Phonathon, and (c) attended the last Cabinet meeting. 

If you have questions regarding eligibility, please contact me at This email address is hidden from email harvesters via JavaScript  

 

Funding Caps 

$300 for general expenses (exceptions may be considered in extraordinary cases). 

$300 per event/project for full member groups. 

$200 per event/project for provisional member groups. 

$75 maximum on food per application, regardless of group status. 

o In most cases, Dwight Hall will not award one group a total of more than $150 for food, across all events. 

No hard limit on number of number of projects/event applications (be reasonable). 

 

Early applications 

Based on your feedback, we are introducing a new option this yearearly applications. If your group needs expenses approved before the notification date (e.g. you have a January event), we may be able to review that part of your application early. Your application for those expenses will be due January 18; results by January 24. Include EARLY in the subject line of your email. We will only those consider expenses that you need early. 

Please note that receiving some funds early could mean that you receive less funding for your other expenses in the regular round, though the total dollars awarded would be the same. We cannot predict how much funding groups will request in the regular round, and, given limited resources, we need to spread funding fairly across member groups. For example, consider a group that requests $300 for an event and $300 in general funding. If they submit the event application early, we might fund $300 for the event but then only be able to offer $100 in general funding once we see what other groups have requested. Had they submitted the applications together in the regular round, we might have offered $200 for the event and $200 in general fundingsame total, different allocation. If you would like further guidance, I am happy to talk with you more. 

Thank you very much for the great work you and your group do! 

Sincerely, 

Aaron Feuer ES '13

 

Financial Coordinator 2011 CAMPUS AND COMMUNITY FUND APPLICATION
In order to receive funding from Dwight Hall, please complete all five sections and submit this application to This email address is hidden from email harvesters via JavaScript with a file name and subject line of DH Funding Application - [Group Name]. Please email the Financial Coordinator at that address if you have any questions.
SECTION 1	BASIC INFORMATION
Organization	Number of Active Members
Group Coordinator(s)
Name of Treasurer	Email
Phone Number	Organization Bank Name
Check Payable To
SECTION 2	QUALIFICATIONS
Organization status	Full member group  Provisional member group
Has your group submitted its inventory?	Yes  No, email This email address is hidden from email harvesters via JavaScript now
Has your group signed up for Phonathon?	Yes, group has already completed Phonathon  Yes, group has signed up for ___________ (date)  No, email This email address is hidden from email harvesters via JavaScript to sign up now
Is this application for general expenses, a specific event, or a project spanning over a period of time?	General expenses  One-time event  Ongoing project
If event or project: Is your group anticipating collaboration with another Dwight Hall group?	Yes, with _______________________ (group name)  No
SECTION 3	SOURCES OF INCOME
Type	Sources	Amount Received/Requested
Current	Current Bank Account
Anticipated	Dwight Hall
Internal use only: